OMAHA, August 31 -
Fleet fuel card reconciliation - flag overspend by state average
The typical 25-truck OTR fleet runs $750-1,500 per month of preventable fuel leakage: drivers buying off-route, choosing premium grades, or hitting expensive corridors. Reconciling fuel-card receipts to EIA state diesel averages catches it. [EIA · 31 Aug 2026]
How the reconciliation works
- Export your WEX, Comdata, or EFS fleet card transactions for a week (CSV).
- For each transaction, fetch the state-of-purchase EIA diesel average for the week.
- Compute the cents-per-gallon delta. Flag anything more than 25 cents over the state average.
- Cross-check off-route flags using the truck's GPS log.
Typical leakage patterns
- Premium-grade buys (truck does not need it).
- Out-of-network station surcharges.
- Off-route detours adding miles for cheap-station claims that net out negative.
- Late-night cardless fuelling at high-price tourist stops.
IFTA filing
The same dataset feeds quarterly IFTA filings; the IFTA Quarterly Tax Matrix sets per-state surcharge rates. [IFTA · 31 Aug 2026]
Privacy
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